An Overview of the Fit-Out Design and Approval Process for Commercial Bars and Restaurants

Any renovation or construction project will involve a significant number of details. In many cases, the bar or restaurant owner will provide all the specifications for the project. But, the owner could also leave out certain details, thereby giving the builder some level of flexibility. Getting the layout and the design of the bar fit-out can be of vital importance. An efficient layout and design will invariably yield a myriad of benefits. However, before the builders can construct the bar you envision, you will need to get through various formalities.

Any bar fit out design and approval process in Sydney and other cities will feature the following stages:

  • The Property Owner’s Initial Approval Stage: If you plan to fit out a bar on a leased property, you will need to obtain the landlord’s approval first. Only after you obtain this approval will you be able to commence working on the project. Check with the landlord for the design documentation and other paperwork needed for commencing the approval process. Your structure might need to meet certain design parameters. Ascertain these details. Also, enquire about the relevant compliance certificates that you will need to submit.
    The Regulatory Authority Requirements Stage: After obtaining the landlord’s approval, you will be in possession of a ‘Consent to Lodge’ form. You will need to submit this, along with the other relevant applications, to the regulatory authority in the area. Following this, you might need to pay the appropriate fees, deposits and charges.
  • The Design Documentation Stage: Your designer will need to submit various documents to the landlord for approval. These might include coloured 3D conceptual drawings, architectural, structural & building services drawings etc. Along with these, the designer will need to submit copies of other submissions and certificates for obtaining the necessary approvals and permits.
  • The Preliminary Concept Documentation Stage: This stage involves submitting various additional documentation to the landlord. The paperwork you will need to submit will typically include the floor plans, samples of materials & finishes, the commercial cooking supplies that require installation, the prospective sketches etc. The landlord will review these documents. In some cases, you might need to provide additional information. Otherwise, the landlord will place a stamp of approval on the documents.
  • The Final Design Documentation Stage: At this stage, the designer will need to address all the queries and comments raised by the landlord in the previous stage. The final design documentation will require being in full dimension with respect to the grid lines. If the documentation is accurate, the landlord will place a final seal of approval on it. Otherwise, you will need to amend the documents and re-submit them within a specified timeframe.
  • The Fit-Out Company Consultation Stage: Finally, you will need to work with a reputed bar fit-out company for building the bar. Oftentimes, the property owners might want you to work with a locally reputed outfit to design and create a superlative facility. The shopfitter will need to meet the landlord and confirm all the elements of the design and the fit-out process